The DA Form 1380 serves as the Army Reserve Record of Individual Performance of Reserve Duty Training. This form is used to document reserve duty training, training outside the normal Inactive Duty Training, or any appropriate duties performed. It captures essential details like the date, type of duty, hours worked, and retirement points awarded, ensuring accurate records for pay and retirement credits.
In the life of an Army Reserve soldier, documentation is crucial for capturing the nuances of service, covering not merely the active days spent in uniform but also the training, duties, and instructions undertaken during their time. The DA Form 1380 plays a pivotal role in this documentation process, acting as a comprehensive record for individual performance of reserve duty training. Prepared monthly, this form meticulously records not only the types of duty performed—whether it be training outside the normal Inactive Duty Training, attendance at professional meetings, or other authorized duties—but also the specifics such as the date, hours, and nature of duties performed, accompanied by the appropriate approving authority’s citation. Moreover, it marks the duty as either paid or non-paid while allocating the corresponding retirement points, a crucial factor in an reservist's career trajectory and benefits eligibility. The structural integrity of the form ensures that the reservist's service is accurately documented, validating their contributions and paving the way for due recognition and benefits. This form, when submitted appropriately, feeds into a soldier’s Army Military Human Resource Records, underscoring its importance in maintaining an accurate and up-to-date service record. Thus, the DA Form 1380 is more than just a piece of paper; it's a testament to a soldier's ongoing commitment to training, readiness, and service.
Completing the DA Form 1380 is a vital step for Army Reserve members to accurately report their reserve duty training, ensuring they receive the appropriate pay and retirement points. This process encompasses a range of activities from training outside normal schedules to participation in professional conventions. It's imperative for the individual Soldier or the authorized representative to fill out this form meticulously and submit it within the specified timeframe to guarantee the correct processing of duty performance records.
After the DA Form 1380 is completely filled out and signed, it must be submitted through the prescribed channels for processing. This submission can vary depending on whether the duty is paid or non-paid and may involve different departments such as DFAS for paid duties or AHRC for non-paid duties. It's essential to follow the specific instructions provided in AR 140-185 for filing and submitting this form to ensure accurate recording and compensation for Reserve Duty Training activities.
What is a DA Form 1380 and why is it used?
A DA Form 1380 is a document utilized by the Army Reserve to record individual performance of reserve duty training. It’s used to document various types of duty or training outside the normal Inactive Duty Training (IDT), including reserve training, attendance at professional events, training in an attached status with another unit or service, and more. This form plays a crucial role in ensuring Reserve members receive appropriate pay and retirement points for their service.
When should a DA Form 1380 be prepared?
This form should be prepared by the last day of each duty month in which the Reserve member has performed any duty or training that falls outside their normal IDT. This documentation is essential for processing pay and/or retirement points for the duty or training performed.
Who is responsible for preparing the DA Form 1380?
The responsibility for preparing the DA Form 1380 varies depending on the nature of the duty or training performed. It can be prepared by the chief of the proponent agency for the project, a designated military representative at a professional meeting, the commanding officer of the unit of attachment for training, or as directed by an area commander. Soldiers attending training with another service should complete the form and then obtain a signature from an authorized official of the unit to which they were attached.
How are the different items on the DA Form 1380 filled out?
Items 1 through 3, 5 through 8, and 10 through 12 are straightforward and provide basic information about the soldier and the duty or training performed. Item 4 requires the address of the record manager of the Soldier's records. For Item 9, the appropriate type of duty performed is checked, and documentary authority for the training reported is cited. Detailed information about each period of duty or training, including dates, hours, retirement points, and nature of duties, is recorded accordingly.
What happens after a DA Form 1380 is submitted?
Once a DA Form 1380 is submitted, it undergoes validation by either the Defense Finance and Accounting Services (DFAS) for paid duties or the Army Human Resources Command (AHRC) for non-paid duties. Upon validation, retirement points are awarded, and units must annotate this on the DA Form 1380, ensure the form is filed as per regulations, and submitted to the soldier's Army Military Human Resource Record (AMHRR) via iPERMS.
Are there specific instructions for completing the DA Form 1380 for non-standard duties?
Yes, there are specific guidelines for documenting non-standard duties, such as funeral honors or attendance at preauthorized conferences, which might carry different retirement points. The instructions provided with the form and in AR 140-185 offer detailed guidance on how to document these activities correctly.
Where can one find assistance or more information on filling out the DA Form 1380 correctly?
Assistance and detailed instructions for completing the DA Form 1380 can be found in AR 140-185 and on the Army Human Resources Command (AHRC) website. Soldiers are also encouraged to reach out to their unit administrators or designated personnel for guidance.
One common mistake made when filling out the DA Form 1380 is not clearly indicating the type of duty performed in item 9. This section requires the individual to check the appropriate box that best describes the duty, training, or instruction undertaken. Failing to do so can lead to confusion and may result in the improper processing of the form.
Another error often encountered is inaccurately entering the dates and hours in column a and b of the form. This detail is crucial for accurately documenting the duty or training performed. Incorrect entries can affect retirement points and pay entitlements.
Additionally, many individuals overlook the importance of correctly citing the documentary authority in the section designated for this purpose. This citation is essential to verify the authorization for the duty or training reported and must align with the guidelines set in Table 2-3 of AR 140-185.
Incorrectly or incompletely detailing the location, nature of duties, training, or instruction in column d is another frequent oversight. This section requires precise information for official records and validation purposes. Vague descriptions can lead to queries or rejection of the form.
A critical step that is often missed is the acquisition of the necessary signature in item 11. The form must be signed by the officer in knowledge of the duties performed to be considered valid. Without this verification, the form may not be processed further.
Last but not least, failure to submit the DA Form 1380 to the appropriate channels for processing by the last day of each duty month, as highlighted in the instructions, is a mistake that can delay or nullify the recognition of service. This submission is pivotal for the timely award of pay and retirement points.
Minding these common mistakes and ensuring that each item on the DA Form 1380 is properly filled out and submitted in a timely manner is crucial for accurately documenting reserve duty training and securing the associated benefits.
When dealing with Army Reserve matters, the DA Form 1380 plays a critical role in documenting individual performance of reserve duty training. However, to effectively manage and support a reservist's career, other forms and documents are frequently used in conjunction with the DA Form 1380. These documents ensure a comprehensive approach to the administrative, operational, and personal aspects of military service.
In sum, while the DA Form 1380 is pivotal in recording reserve duty training, a multitude of other documents support a reservist's professional journey, health, and personal life. These forms collectively document, authorize, and inform crucial aspects of service in the Army Reserve, ensuring that both the military and the individual are aligned in support of the soldier's career and well-being.
The DA 1380 form is closely related to the DA 31 form, used by Army personnel to request and authorize leave. Both documents serve critical functions in personnel administration, tracking key activities that affect a soldier's status and entitlements. The DA 31 captures leave details, such as the duration and type of leave, similar to how the DA 1380 records performance of reserve duty or training. Each form requires detailed personal and assignment information, alongside supervisory approvals, ensuring that the administrative processes align with organizational policies and regulations.
Similarly, the NAVMC 118 (11) form, utilized by the Marine Corps, functions like the DA 1380 in documenting service members' performance and activities but is tailored to the Marines. This form is pivotal in recording a Marine's duty attendance, performance, and other service-related activities. Both forms require specific details about the nature of duty or training, supervisory endorsements, and are essential for the individual's personnel file, reflecting a shared purpose in meticulously tracking service members' contributions and activities.
The Air Force Form 938, Request for Reserve Assignment, shares similarities with the DA 1380, primarily in managing reserve duties. While the DA 1380 is specific in recording the performance of duty, the AF Form 938 focuses on assigning individuals to specific reserve duties. Both forms are integral to the reserve component's administration, aiding in the organization and documentation of reservist activities and assignments. They contribute to a comprehensive record of a reservist's service and performance within their respective branches.
The Coast Guard's CG-2025 form, which is used for recording training and duty status, also parallels the DA 1380. Both documents are essential for tracking the official records of training and duty performance, albeit for different branches of the U.S. Armed Forces. They collect critical information regarding the nature, timing, and approval of duties or training, playing a crucial role in personnel management and evaluation within the services.
The DD Form 214, Certificate of Release or Discharge from Active Duty, while used at the culmination of a service member's career, shares a common goal with the DA 1380: documenting aspects of military service. The DD 214 summarizes a service member's career, including training and duty performances—elements detailed in DA 1380 forms over time. Both forms contribute to a comprehensive personnel record, supporting benefits, and administrative actions post-military service.
The VA Form 21-4138, Statement in Support of Claim, is another document that, although used within the Veterans Affairs system, shares a commonality with the DA 1380 in its role of supporting documentation. While the DA 1380 documents training and duty, the VA Form 21-4138 provides veterans a way to submit additional information or clarification regarding benefits claims. Both forms are crucial in ensuring service members and veterans receive the recognition and benefits they earned, emphasizing the importance of detailed records.
The Army's DA Form 1059, Service School Academic Evaluation Report, although serving a different purpose, complements the intentions behind the DA 1380. The DA 1059 evaluates a soldier's performance in academic settings, capturing achievements and areas for improvement. Together with the DA 1380, these forms create a more complete picture of a soldier's capabilities and performance, both in duty and academic endeavors within military education programs.
The Standard Form 50 (SF-50), Notification of Personnel Action, used across federal agencies, including the Department of Defense, shares the administrative importance of the DA 1380. While the SF-50 documents employment changes and status for federal employees, providing an official record of personnel actions, the DA 1380 captures specific reserve duty performances in the Army. Each form plays a vital role in recording career milestones and administrative changes critical for personnel management and benefits determination.
The DA Form 705, Army Physical Fitness Test Scorecard, like the DA 1380, is another document used in the Army to document specific performance metrics, in this case, physical fitness. Both forms are used to track and record individual achievements and performance, although in different domains. The DA 705 focuses on physical conditioning, while the DA 1380 concentrates on duty and training activities. Together, they provide a holistic view of a soldier's readiness and contributions.
The NGB Form 22, Report of Separation and Record of Service for the Army National Guard, while primarily used at the end of one's service, shares the archival purpose of the DA 1380. Both forms contribute to the documentation and preservation of individual service records. The NGB Form 22 provides a summary of an individual’s entire National Guard career, complementing the detailed accounts of duty and training performances recorded in individual DA 1380 forms throughout a service member's career.
When filling out the DA 1380 form, it’s essential to do it right to ensure all reserve duty training is accurately recorded. Here are some important dos and don'ts:
Filling out the DA 1380 form accurately and completely is crucial for the proper documentation and recognition of reserve duty training. By following these guidelines, individuals can help streamline the process for both themselves and the administrative personnel responsible for processing these forms.
When it comes to understanding the DA Form 1380, several misconceptions commonly arise. It’s important to address these misunderstandings to ensure the accurate completion and usage of the form.
By clarifying these misconceptions, Army Reserve soldiers can more accurately and confidently use the DA Form 1380 to document their reserve duty training and activities, ensuring they receive due credit for their service.
When filling out and using the DA Form 1380, which is crucial for Army Reserve members to record performance of reserve duty training, there are several key takeaways to keep in mind. Understanding these points can ensure the process is smooth and accurate, allowing for proper recording and crediting of duty performance.
Adherence to these key points when preparing and submitting the DA Form 1380 is essential for the accurate documentation and recognition of reserve duty training. This, in turn, supports the professional development and career progression of Army Reserve members.
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